How to Use a Social Media Release as a Zen Stepping Stone for Newbies
Thursday, July 8, 2010 at 3:30PM
This post is not for those of you in marketing that have “digital native” clients, namely clients who are comfortable using Facebook, Twitter, blogs, podcasts - all the well-known components of Brian Solis' well-known Conversation Prism.
But if you've ever had a PR client that absolutely, dead-set refuses to use social media, read on.
It's only fair to say that many of these types of clients are small startup businesses with few marketing resources. They might be brilliant in their own field and industry, but work within a 1994 PR time machine, believing "hitting the news wires with a press release blast" is the only way to introduce their company and products to the world. Especially prevalent among B2B players, they'll vehemently argue that their audience is not using those channels.
No matter what data you put before them, showing the presence of their audience on social networks, their industry groups on LinkedIn, Twitter, Facebook, their competitors using social media – they'll have none of it. You present all the well-known ROI stories (Zappos, Dell, Comcast) including your best data from social media workshops. All is to no avail.
And what if your recalcitrant client is a newly formed company? There are no existing online conversations to dive into as no one knows about them.
Sound familiar? We recently acquired such a client.
Like the martial arts master, Pai Mei in the movie Kill Bill 2, this situation had me stroking my (virtual) beard circumspectly.
An Odd Thing Happened on the Way to the Webmaster
As fate would have it, in the days before this client's traditional press release went out, an odd thing happened: Their webmaster disappeared. Gone missing. Left the building. What's more, there was no backdoor to the website, no content management system for easy entry. We had no way to post the press release, much less any of the accompanying materials (graphics, white paper) on their website, even by proper Web 1.0 standards. All this - and there was an an immovable dead line and a constrained budget to boot.
For a PR type that thrives on digital marketing and social media, I was ready to render Pai Wei's Five Point Palm Exploding Heart Technique, first to the webmaster and then to myself.
Instead I got clever: Crying Force Majeure, we put up the material on Pitch Engine.
Now Pitch Engine is a fine service. You can put up your own media release, news summary, graphics, downloadable white paper and related links. It does have a lot of those dang social media sharing tools though. And when we did this, some magical things happened.
This post is about that magic. How one client, once dead-set against all forms of social media and social networking came to “see the light”. Their discovery, the revealing of what’s so different and compelling in social media, came on with the same gentle surprise as one’s first experience in encountering a zen rock garden.
Source: Wikipedia's image of Honbo GardenThere are no metrics, no verbal descriptions, no graphs nor data that can capture a zen garden experience. To describe a zen garden to a blind person would be exceedingly difficult. A person, who is afraid to post a comment on Facebook (and there are still a few out there) is much like the blind man in the zen garden.
It’s only when it is right before your eyes, sensorily perceived, that what distinguishes and defines the zen garden becomes understood. So too we find with social media. Your client has to “be in the experience” to get it. So often we work with clients chomping at the bit for social media, we forget the great leap to "getting it" for those who don't.
Social Media Release as a Client Base Camp
Source: Shift CommunicatioinsMind you - we’ve used social media releases many times in the past and fully appreciate their usefulness from the media's perspective. By definition, an SMR is a deconstructed version of the press release, a statement of the news facts, infographics and related links. With all the base parts laid out for media pitch-free– SMRs are more accessible, allowing quick reading, evaluation and use. Most importantly, these parts are easily shareable, with obvious buttons linking to Facebook, Twitter, Digg and many other social networking and bookmarking sites.
What we hadn't counted on was the psychological impact, a zen slap in the face so to speak, on the client. For when our client company visited their own final release set in this social media context, it became immediately visually obvious to them that all was set up for sharing on social networks. It may seem trivial, but for digital non-native clients, establishing the relationship between the company’s news and content and how to share it is not entirely obvious. A social media release bridged the gap for them immediately.
Weaning the Client to become Zen Gardener of their Own News
Now our client wasn't totally lost inside their 1994 time machine: They did have Facebook and LinkedIn accounts. But these accounts were sitting fairly idle.
However, with the social media release in front of them with all its attendant social media sharing buttons, we had a clear gateway for moving the news in front of their industry contacts, trade association professionals and personal contacts. Aka we had them standing right inside the zen garden.
The rest was all fairly mechanical, the sort of activity going on in every PR agency today. We set up some infrastructure, making sure their existing social media account profiles were complete, had the client join industry groups on LinkedIn and industry-specific social networks. We showed them how to use Google Alerts to find related conversations to their news topic. Then we did a bit of hands-on social media ettiquette training on listening, focusing on "soft" approaches, avoiding the sales-y pitch. Of utmost importane was the hands-on training: Via phone coaching or email instructions, we walked them through the mechanics of how to post a status message and attach a link.
What the Client Learned
Extending Presence Directly into Industry Influencers. Remember, our B2B client started with the view that there was no point in sending the release onto the social networks. However, as they completed their postings, the commentary that ensured from each of the social networking environments, whether from the professionals on LinkedIn, the client's industry peers within their industry social networks and even the more populist views on Facebook, each rang back different reactions to the release. This all occurred right before their eyes, with no intermediaries.
We took them back to the zen garden for their next lesson...
The Zen Garden is Never Finished. The zen gardener appreciates that the garden is a “living form”. It may be created once but interacts with changes in the environment which may add to or subtract from the initial desired form. Leaves from a nearby tree are shaken by the wind onto the garden: They are shaped into the garden’s design or removed. Tending, sculpting and constant editing to remove or augment are the ways of a fine zen gardener.
So too with social media. In the pre Web 2.0 days, traditional “PR campaigns” were defined by exact start and stop dates as though the initial creators were the owners of the message. It was a very Ptolemeic view of the universe, where the originator attempted to become the center of everyone’s attention.
But a press release released in a social media context is simply the beginning of the conversation. How often do we find an interesting news post, only to find that the comments from readers were just, if not more, valuable than the original post?
Like branches and leaves fallen into a garden, the comments, both positive and negative, stick to and become part of the news release. Here the client learned that the reader comments became an invaluable source of information about the preconceptions surrounding their topic. They learned the only way to correct misperceptions as well as acknowlege insights unforeseen was to actively engage, continue the conversation publicly. As the zen garden is never truly finished, a social media release is just a conversation starter.
The client's newly found discovery of participating in online communities built a voracious appetite for more interaction. But even we were surprised with the client's quick realisation that...
Walled Gardens are Archaic. Once the client began experiencing the value of commenting and open discussion, they were extremely disappointed with those news outlets that did not support commenting. One social networking community we interacted with did not support outbound links. On noticing this, the client exclaimed to the community manager, “How Old School!” (It turns out nothing is more annoying to those who recently took down a wall, then to discover someone else's wall.)
Summary? For clients still immersed in a Web 1.0 world, a press release in a social context turns out to provide a familiar “comfort zone” to trigger social media introductions on their own.
Four Lessons for PR and Social Media Sherpas
We've introduced and grown social media use for many clients on a larger, more sophisticated scale. However, taking a client from a zero baseline was extraordinary in re-learning a few lessons ourselves.
- Establish the Guiding, Not Forefront Role of Public Relations. A social media release, coupled with real-time social media training, allows you to get your clients discovering their own voice as well as handling commenters' inquiries directly. You are merely the sherpa guide into social media. All the tools you need are embedded in the social media release. Give your clients the option to use the research tools you use yourself to find conversations. Above all, resist the temptation to do the ghost-writing for them.
- Disintermediate the Media as Sole Reputation Holder. One of the happy results for a such clients is that they are weaned from the uni-dimensional view that a press release is measured solely by millions of impressions or equivalent advertising dollars. Instead, they realise it’s the start of potentially valuable conversations with not only press, but colleagues and potential customers directly. Voila! In one step, you have connected PR into their CRM strategy – one of the most valuable assets of socially based news promotion is revealed.
- Demonstrate Live the new “Inside-Out Branding”. Trapped inside a traditional Web 1.0 perspective, it’s often hard to shake out of a client’s head that it isn’t just about what people say about them on their own website, or on high-profile news sites, that truly matters. However, when the client experiences first-hand that they have personally ignited conversations about their brand on remote social networking sites, places where their audience and futures customers are, they “get it” immediately.
- Our last and strangest lesson? It took a failure from the web team, an emergency, to get our client’s permission to post a social media release on a remote satellite website. Now while I can’t recommend this as a "planned strategy" by itself (due to the obvious lack of SEO and web site traffic benfits associated with a press release), oddly enough, the exercise proved to demonstrate a number of social media benefits that would otherwise have remained quite abstract to the client. Message to us? Leverage change from steadfast patterns to make more beneficial disruptive change.
Did we trick our client into using social media? Oh, maybe just a little. ;-) But we're looking forward to greater social media activities with this delighted client -- now that the big hurdle has been removed. And with a new webmaster.
Do you have special tricks to assist a client in jumping the gap?










































